Privacy Policy

Privacy Policy

Court Records respects your privacy. This policy explains what information we collect, how we use it, and your rights under GDPR, CCPA/CPRA, and other privacy laws.

Effective Date: April 24, 2026 · Last Updated: April 24, 2026

1. Introduction

Court Records (“we,” “us,” “our”) operates the website located at https://court-records.org/ (the “Site”). We are committed to protecting the privacy of visitors and users. This Privacy Policy describes how we collect, use, disclose, and safeguard information when you visit our Site.

By using the Site, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site.

2. Information We Collect

Information You Provide Directly

  • Contact form submissions — your name, email address, subject, and message content when you use our contact form
  • Newsletter subscriptions — your email address if you subscribe to updates
  • Correspondence — any information you voluntarily send us via email, postal mail, or other channels

Information Collected Automatically

  • Log data — IP address, browser type and version, operating system, referring URL, pages visited, date and time of visit, and approximate geographic location (city/country level)
  • Device information — device type (desktop, tablet, mobile), screen resolution, and user agent string
  • Usage analytics — pages viewed, time on page, clicks, and general navigation patterns

Information We Do NOT Collect

  • We do not collect Social Security numbers, driver’s license numbers, passport numbers, or government-issued ID numbers
  • We do not collect financial account information, credit card numbers, or bank details
  • We do not collect health or medical information
  • We do not collect biometric data
  • We do not maintain a database of court records, criminal records, or personal background information

3. How We Use Information

We use the information we collect for the following purposes:

  • Operate and improve the Site — to understand how visitors use our guides and identify content improvements
  • Respond to inquiries — to reply to messages submitted through our contact form or sent by email
  • Send newsletters — to deliver updates you have voluntarily subscribed to (you can unsubscribe at any time)
  • Prevent abuse — to detect spam, protect against fraudulent or malicious activity, and enforce our terms
  • Comply with legal obligations — to respond to valid legal process, court orders, or government requests
  • Aggregated analytics — to analyze traffic patterns in de-identified, aggregated form

4. Cookies & Tracking Technologies

We use cookies and similar technologies to operate the Site. Cookies are small text files stored on your device when you visit a website.

Types of Cookies We Use

  • Essential cookies — required for basic Site functionality (cannot be disabled)
  • Analytics cookies — help us understand how visitors use the Site (e.g., Google Analytics)
  • Preference cookies — remember your display preferences
  • Advertising cookies — may be placed by our advertising partners to deliver relevant ads

Managing Cookies

You can control cookies through your browser settings. Most browsers allow you to refuse cookies, delete existing cookies, or receive a notification before a cookie is stored. Disabling cookies may affect Site functionality.

For more information about cookie management:

5. Third-Party Services

We use the following third-party services that may collect information about your use of the Site:

  • Google Analytics — website traffic analysis (see Google Privacy Policy)
  • Google AdSense or similar ad networks — may place cookies for ad personalization (you can opt out via Google Ad Settings)
  • Cloudflare or similar CDNs — content delivery and security
  • Email service providers — for sending newsletters and responding to inquiries

Each third-party service has its own privacy policy. We are not responsible for the privacy practices of these external services.

6. Information Sharing

We do not sell, rent, or trade personal information to third parties. We may share information only in the following limited circumstances:

  • Service providers — with vendors who perform services on our behalf (hosting, email delivery, analytics), under confidentiality obligations
  • Legal compliance — when required by law, subpoena, court order, or government request
  • Protection of rights — to protect our legal rights, enforce our terms, or prevent harm to users or others
  • Business transfers — in connection with a merger, acquisition, or sale of assets, with notice to users
  • With your consent — when you explicitly authorize a specific disclosure

7. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy:

  • Contact form submissions — up to 3 years, unless deletion is requested sooner
  • Newsletter subscriptions — until you unsubscribe
  • Analytics data — typically 26 months (Google Analytics default) in aggregated form
  • Log files — up to 90 days for security and troubleshooting

8. Data Security

We implement reasonable technical and organizational measures to protect information, including:

  • HTTPS encryption for all Site traffic
  • Secure password policies and multi-factor authentication for administrative access
  • Regular security audits and software updates
  • Limited staff access to personal information on a need-to-know basis

However, no method of transmission or storage is 100% secure. We cannot guarantee absolute security and encourage users to avoid transmitting sensitive information through our contact form or email.

9. Your Privacy Rights

European Union — GDPR Rights

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have the following rights under the General Data Protection Regulation (GDPR):

  • Right to access — request a copy of your personal data
  • Right to rectification — correct inaccurate data
  • Right to erasure (“right to be forgotten”) — request deletion
  • Right to restrict processing
  • Right to data portability — receive your data in machine-readable format
  • Right to object to processing based on legitimate interests
  • Right to withdraw consent at any time
  • Right to lodge a complaint with your national data protection authority

California — CCPA/CPRA Rights

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA):

  • Right to know what personal information we collect, use, and disclose
  • Right to delete personal information we hold about you
  • Right to correct inaccurate personal information
  • Right to opt out of the sale or sharing of personal information (we do not sell or share personal information as defined by the CCPA)
  • Right to limit use of sensitive personal information
  • Right to non-discrimination — we will not discriminate against you for exercising your rights

How to Exercise Your Rights

To exercise any of these rights, email privacy@court-records.org with:

  • Your name and email address on file
  • The specific right you wish to exercise
  • Sufficient information to verify your identity

We respond to verified requests within 30 days (GDPR) or 45 days (CCPA), as required by applicable law.

10. Children’s Privacy

The Site is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn we have collected information from a child under 13, we will delete it promptly. Parents or guardians who believe we may have collected information from a child should contact us at privacy@court-records.org.

This Site complies with the Children’s Online Privacy Protection Act (COPPA).

11. International Data Transfers

We are based in the United States. If you access the Site from outside the United States, your information may be transferred to, stored in, and processed in the United States. By using the Site, you consent to this transfer. We implement appropriate safeguards consistent with GDPR Chapter V requirements for transfers from the EEA.

12. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable law. When we make material changes, we will:

  • Update the “Last Updated” date at the top of this policy
  • Post a notice on the Site homepage for at least 30 days
  • Notify newsletter subscribers by email for significant changes

Your continued use of the Site after changes are posted constitutes acceptance of the updated policy.

13. Contact Us About Privacy

Questions about this Privacy Policy or our data practices? Contact us:

For GDPR-specific inquiries, please include “GDPR Request” in the subject line. For California CCPA/CPRA requests, include “CCPA Request.”